Final Words on Time (part five)

Part Five: Final Words

Do Less

  • Every day, choose three things on your to-do list and decide NOT to do them. Ever. Now cross them off.
  • Say no.
  • Say no.
  • Say no again.
  • Only do things that are in line with your purpose.

The Hardest Part Is Starting

  • Plan and prioritize.
  • Set yourself up the night before for success the next day.
  • Get started.
  • Work for at least five uninterrupted minutes. Then keep going.
  • Time yourself. I like Tick Tock Timer (hat tip to Write to Done).

Focus

  • Chunk your time.
  • Do one thing at a time. Don’t multi-task.
  • Do the three most important things first. Do them before you check email / facebook / twitter / phone messages.
  • Do a thing until it’s finished.
  • Keep a notebook beside you to jot down the distracting things. Go back to them later rather than interrupt what you are working on now.
  • Use Leechblock if your internet self-control leaves something to be desired.
  • Have a scheduled time to crash through all the little things that get in the way and take up your time.
  • Set time limits on how much time you are willing to spend on a project. If writing a document is supposed to take you one hour, then schedule an hour, write it, and then call it done. Good enough.
  • Move away from your computer.

Don’t Let Email or Meetings Get in Your Way

  • Especially move away from your email.
  • Set a personal goal of limiting the length of your emails – save your time, and the time of those who read them (see http://four.sentenc.es/).
  • Don’t answer emails that don’t need answers. No emails that say “Thanks.”
  • Chunk your email time. Limit your email chunks to a 15/30/45 minute chunks 1/2/3 times a day.
  • Suggest alternatives to meetings.
  • Be a vocal advocate for meeting efficiency. Speak up, do time checks, and arrive and leave on time, whether or not the meeting ends on time.

The Big Picture

  • Do a monthly time audit.
  • Make sure you’re creating space in your life for fun. Otherwise, you might try to get your fun fix by fiddling away a whole bunch of time on something work-related that’s unimportant but more fun than what you really need to do.
  • Be clear on your purpose, and plan actions that are in line with it.

If you need a system, check out:

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Laura McGrath, CPCC, is a Toronto-based co-active life coach who helps smart people to live from their hearts. Let's talk! You can subscribe to Ready for Change news to receive thoughtful notes on personal growth, and you can contact Laura to find out if coaching is right for you.